Sep 162015

You may have noticed that records from the Directory of Open Access Journals (DOAJ) found in SUNCAT have changed recently. Since the July 2015 update we have received a lot more information on each of the DOAJ titles.

SUNCAT has been downloading records from the Directory of Open Access Journals (DOAJ) since November 2008, when we received data for 3736 titles. The number of DOAJ titles has risen and fallen over the years, but now stands at one of the highest numbers ever – 10551 in September 2015. DOAJ records form an important part of our database, giving our users information and access to high quality, open access, peer-reviewed journals.

Extra Information
The DOAJ journal metadata is downloaded in CSV format. We assign each field (or column heading) to a MARC tag and then “marcify” the data using a specially written script. Before the July update we were receiving 17 different fields which we transferred into MARC. Now we are receiving 54 fields! As stated on the DOAJ website, “the amount of information in the CSV will increase as each journal has their reapplication accepted to remain indexed in DOAJ. There are currently 510 journals with the new information completed.”

It was felt that as we receive all of this valuable data we should make this available to users of SUNCAT. At the moment, we are not using every single field, as some information is very specific to the DOAJ, such as whether the title was accepted after March 2014. This information is important for them to record as all journals that were accepted into DOAJ before March 2014 are now required to reapply.

The new and improved journal metadata we are using includes information on:

  • APCs (Article Processing Charges);
  • Journal article submission fees;
  • Archiving;
  • Review process;
  • Copyright;
  • Publishing rights.

If you take a look at their catalogue you will see how they present this information. The challenge for us was to convert this information into a MARC format.

Mapping to MARC
It has been a very interesting process to map this extra information into MARC. Here are the steps which we took.

  1. Looked to see if other SUNCAT Contributing Libraries have incorporated this information into their bibliographic records.
  2. Looked at the MARC Standards (
  3. Consulted with colleagues.

MARC does not really cater for data which is not strictly bibliographic. This is one issue which needs to be addressed in the age of electronic resources. As a result, much of the metadata is being placed in 500$a tags. This tag does not have a $u, which is normally used to indicate an URL, so we are just including this in the 500$a. We have tried to group together information to put in the same 500 tag where possible.

Example metadata for the journal Current Therapeutic Research:

APC information URL:

APC amount:

USD – US Dollar

500 _aThere are journal Article Processing Charges (APCs). 1200 USD – US Dollar.

Some of the data obtained from the DOAJ can be directly inputted into a MARC tag, including the full text formats available, full text language and keywords. However, in most cases we need to add some text of explanation to the metadata, especially for URLs, or replace the metadata with text when the only metadata given is ‘yes’, ‘no’, ‘True’, ‘False’.


Journal full-text crawl permission
If there is a ‘yes’ in this field then create 500 ## $aJournal full-text crawl permitted.

URL for journal’s Open Access statement:
If there are contents in this field create a 500 ## $aJournal’s Open Access statement: and add the contents preceded by a space.

The resulting work on marcifying the DOAJ metadata was tricky. but ultimately very rewarding. It was wonderful to see this new metadata in SUNCAT. All the notes fields (5XX tags) can be clearly seen on the full record display of a DOAJ record, as well as in the actual MARC record.

A screen shot of the full record display for the DOAJ record for Nukleonika. Captured on 15th September 2015.

Full-display DOAJ record for Nukleonika as found in SUNCAT. Screen shot captured 15th September 2015.

We hope you find this improved metadata really useful. Any comments would be very welcome. Just contact the EDINA helpdesk at

 September 16, 2015  Posted by at 3:03 pm Contributing Libraries Tagged with: , ,  No Responses »
Jul 202015

SUNCAT is very pleased to announce that the Paul Mellon Centre for Studies in British Art has become our newest Contributing Library. Nearly 300 serial records have been loaded into the service. This takes the total number of libraries in SUNCAT to 103, plus the CONSER database, ISSN register and Directory of Open Access Journals.

The Paul Mellon Centre for Studies in British Art is an educational charity committed to supporting original research into the history of British art and architecture of all periods. It is the sister institution to the Yale Center for British Art, with which it collaborates closely, and is part of Yale University. Based in Bedford Square, London, the centre offers a supportive, professional environment for scholarly work, providing rich library and archival resources to curators, art-trade professionals, independent art historians, academics, researchers and students. It hosts a busy programme of scholarly events, generates high-quality research and has a long and continuing history of publishing scholarly monographs and catalogues through the means of Yale University Press. It is also committed to the most rigorous and creative forms of digital publication: it has recently published its first online catalogue raisonné, and is developing a new scholarly journal entitled British Art Studies, to be launched in November 2015.

The library holds periodicals on the subjects of art, architecture and garden history. Many of these are current titles including Apollo, Burlington, Country Life, as well as some subject specific titles such as Furniture History, Print Quarterly, Garden History and Journal of the History of Collections. There are some interesting mid-20th century titles such as Horizon, Motif and Walker’s Quarterly. They also have a number of 19th and early 20th century titles, including issues of Magazine of Art, Art Union, Art Journal, and The Studio.

For further information and news about SUNCAT please see our website, follow SUNCAT on Twitter (@suncatteam), or contact the EDINA helpdesk at

 July 20, 2015  Posted by at 2:00 pm Contributing Libraries Tagged with:  No Responses »
Jul 062015

SUNCAT’ s newest Contributing Library is that of the Institute of Cancer Research, London. Just over 11,000 serial records have just been added to SUNCAT. This addition brings the total number of libraries in SUNCAT to 102, plus the CONSER database, ISSN register and Directory of Open Access Journals.

The Institute of Cancer Research, London is one of the world’s most influential cancer research institutes, with an outstanding record of achievement dating back more than 100 years. It is a college of the University of London, with a core part of its mission to educate and train the next generation of cancer researchers and clinicians, and is researching on how to treat the differences between cancers – an approach known as personalised medicine.

The library and information service supports the academic and clinical work of The Institute of Cancer Research and the Royal Marsden NHS Foundation Trust, which is a world-leading specialist cancer hospital. The library is located on the modern Sutton campus and is open to visitors, and borrowing rights are granted to visitors from academic institutions that are a member of the SCONUL Access Scheme. Users of the library may access its journals and databases from anywhere by following a few simple steps.

For further information and news about SUNCAT please see our website, follow SUNCAT on Twitter (@suncatteam), or contact the EDINA helpdesk at

 July 6, 2015  Posted by at 1:40 pm Contributing Libraries Tagged with: ,  No Responses »
Jul 022015

SUNCAT is pleased to announce that the serial records of Manchester Central Library (formerly Manchester Public Libraries) have just been re-loaded into the service. Just over 2,500 of its serials records have been added to SUNCAT’s database. The total number of libraries in SUNCAT is 101, plus the CONSER database, ISSN register and Directory of Open Access Journals.

Manchester Central Library first joined SUNCAT back in October 2006. It’s records were temporarily removed from SUNCAT in 2010 due to it closing for major renovation. It is SUNCAT’s one and only Contributing Library which is a public library. If you are from a public library service and think that you might be interested in becoming a SUNCAT Contributing Library please get in touch by contacting the EDINA helpdesk at

May 192015

The National Coal Mining Museum for England is SUNCAT’s newest Contributing Library. Just under 100 serials records have just been loaded into our database. This is our first new Contributing Library of this year, and brings the total number of libraries in SUNCAT to 101, plus the CONSER database, ISSN register and Directory of Open Access Journals.

The National Coal Mining Museum for England is located at Caphouse Colliery, on the western edge of the Yorkshire coalfield, where mining has been carried out for centuries. Visitors can go on an underground tour, explore its galleries and original colliery buildings, stroll around the nature trail and discover interactive displays and activities at Hope Pit and Hope Store, as well as many other activities.

An photograph of the stacks in the National Coal Mining Museum Library

The National Coal Mining Museum Library. (© National Coal Mining Museum Library, 2015.)

The Library holds a wealth of information on all aspects of the coal mining industry in England, from the technical to the social. Topics include: mining disasters, coal production statistics, individual mines, and regeneration. Its collection also contains current mining journals and journals from the nineteenth century. Anyone can come and use the library for research or browsing.

A photograph of three members of the National Coal Mining Museum Library team.

The National Coal Mining Museum Library team. (© National Coal Mining Museum Library, 2015.)

For further information and news about SUNCAT please see our website, follow SUNCAT on Twitter (@suncatteam), or contact the EDINA helpdesk at

 May 19, 2015  Posted by at 2:27 pm Contributing Libraries Tagged with: ,  No Responses »
Apr 152015

The FTP server that our Contributing Libraries use to send us their updates will be unavailable for a short time, between 5 and 6pm next Wednesday 22nd April, to allow for essential maintenance. This means that it won’t be possible to transfer any files in this time period.

If you are a SUNCAT Contributor please pass this on to whoever is responsible for sending your update files.

If you have any queries or concerns about the above please contact the EDINA helpdesk at

 April 15, 2015  Posted by at 9:37 am Contributing Libraries, News, Updates Tagged with: , ,  No Responses »
Feb 232015

Here is the ninth in the series of guest posts written by one of SUNCAT’s Contributing Libraries. This guest post has been written by Michael Morgan, Librarian at Heythrop College, which is part of the University of London, and shares a library management system (Innovative Millennium) and library catalogue with Senate House Libraries and a few other libraries in a consortium setting. Senate House Libraries comprises of eight different libraries including those of the Advanced Institute of Legal Studies, the Institute of Commonwealth Studies and the Warburg Institute. Serial records from all these libraries and associate collections, such as Heythrop College and the Wallace Collection, can be found in SUNCAT.


Heythrop College traces its history back to the founding of an English Jesuit College in Louvain, Flanders, in 1614, which moved to Liège in 1624. In 1794, it relocated to Stonyhurst in the north of England. The College takes its name from Heythrop Hall in Oxfordshire, where it was based from 1926 to 1970. In 1970, the College moved to Cavendish Square in London and became part of the University of London. This period saw the College developing from being a theological college mainly for those studying for the priesthood to becoming an institution open to the secular world.

In 2014, the College celebrated its 400th anniversary, culminating in a two-day conference with the theme, “For the Greater Glory of God and the More Universal Good” at University of London Senate House in June. The conference explored not just the history of the College, but also the Jesuit tradition in education, with a final lecture by Dr Rowan Williams, the former Archbishop of Canterbury. In mid-October, a book was published on the history of the College by Michael Walsh, who was formerly the Librarian at Heythrop.

To accompany the conference, an exhibition was mounted in Senate House Library of books from Heythrop College, Senate House Library and the Warburg Institute. Heythrop lent several examples of early Jesuit theology, while Senate House Library lent some of their early anti-Jesuit works. The books were not only theological, but also showed the range of creativity and scholarship of Jesuits, such as works on mathematics by Christoph Clavius (1538-1612), and a first edition of the poetry of Gerard Manley Hopkins (1844-1889).

Image of the periodicals area of Heyhtrop College Library

The periodicals area. Heythrop College Library, 2015.

Heythrop College today is an institution which has staff and students of a variety of religious backgrounds (or of none). The College is proud of its adherence to rigorous academic standards and intellectual inquiry. The Library reflects this with an excellent collection in all areas of philosophy, in addition to its collections in theology, church history and religious studies. As a College with a strong Catholic history, we are particularly strong on Roman Catholic history and theology. We have around 180,000 books in the library – which, given the number of students at Heythrop (less than a thousand), means that we have a high ratio of books to students. We also have a pre-1801 book collection of around 40,000 items.

An image of Heythrop College Library's run of the Botanical Magazine

The Botanical Magazine, Hethrop College Library, 2015.

We began automating various library procedures from the mid-1980s, and in 1990 joined a consortium based at the Senate House Library for our automated library system (which was Libertas back then). We are still in partnership with Senate House Library, and use Innovative Millennium for Circulation, Cataloguing, Acquisitions and Serials, together with our Web OPAC. We currently subscribe to around 180 periodicals, some of which are exchanged for copies of the Heythrop Journal. These are in our specialist subject areas of Philosophy and Theology. One of our most popular resources is our full run of the Tablet magazine, which began in 1840 and is used as a source for British Catholic history.

Heythrop has been at its current leafy campus in Kensington Square since 1993. However, it may be that in the near future we will again be moving as Heythrop is exploring a possible strategic partnership with St Mary’s University, Twickenham.


SUNCAT would like to thank Michael for writing this post. If you would like to write a post on your SUNCAT Contributing Library and its serials collections please let us know.

 February 23, 2015  Posted by at 2:09 pm Contributing Libraries Tagged with: ,  No Responses »
Jan 222015

The SUNCAT team is very proud to announce that The National Archives is our hundredth Contributing Library. Just over 1600 serials records from The National Archives Library have been added to the database. This milestone makes it a fantastic start to the year.

Photograph of the interior of The National Archives Library

The National Archives Library, copyright 2015.

The National Archives, located at Kew in Richmond, Surrey, is the UK government’s official archive. Its collection of over 11 million historical government and public records is one of the largest in the world. From the Domesday Book to modern government papers and digital files, the collection includes paper and parchment, electronic records and websites, photographs, posters, maps, drawings and paintings. The National Archives’ present aim is to collect and secure the future of the government record, both digital and physical, to preserve it for generations to come, and to make it as accessible and available as possible.

Photograph of the interior of The National Archives Library

The National Archives Library, copyright 2015.

The reference-only Library at The National Archives has a collection of books, periodicals and directories on history (including local, family and military history), law, biography, genealogy, as well as a wide range of reference material.  A number of electronic reference resources are also available. The National Archives Library uses Koha open-source Integrated Library System, the first library using this system to be added to SUNCAT.

For further information and news about SUNCAT please see our website, follow SUNCAT on Twitter (@suncatteam), or contact the EDINA helpdesk at

 January 22, 2015  Posted by at 11:07 am Contributing Libraries Tagged with:  No Responses »
Jan 142015

SUNCAT contains the serials bibliographic and holdings information of 100 UK libraries and we are continuing to expand.

Our Contributing Libraries include:

  • The British Library, National Libraries of Scotland and Wales, Trinity College Dublin
  • A range of UK Higher Education institutions, including the Universities of Oxford, Cambridge, Edinburgh, Manchester, Imperial College London, University College London and the London School of Economics & Political Science
  • A range of specialist institutions, including the British Film Institute, the Institution of Engineering & Technology, the National Institute for Medical Research, the Natural Environment Research Council and the National Art Library
  • One public library so far

We are always happy to hear from institutions interesting in contributing their serials information and would like to reassure you that the process is pretty simple. All we would ask you to do is:

  • Fill in a questionnaire about your serials data
  • Send us a file of your serials bibliographic and holdings records
  • Send us regular (normally monthly) update files to keep the information on SUNCAT as current as possible
  • Add some links to and information about SUNCAT to your website (and we have a leaflet with some suggestions)

More information is available on our website

Benefits of contributing to the service include:

If you are interested in contributing please get in touch with us via the EDINA Helpdesk at – you might become our 101st Contributing Library!


Nov 172014

This is the eighth in the series of guest posts written by one of SUNCAT’s Contributing Libraries. This month, Jennifer Milligan, Senior Library Assistant at the Library of the Religious Society of Friends, writes about the library, its serials collection, and being a SUNCAT Contributing Library.


The Library of the Religious Society of Friends has one of the largest collections of materials in the world relating to Quakers and their activities. As well as the central archives of Britain Yearly Meeting, it also holds printed material, manuscripts , pictures and museum objects.

Image of the Library of the Society of Friends Reading Room

The Library of the Society of Friends Reading Room

The Library was founded in 1673 when the Second Day Morning Meeting agreed to acquire two copies of everything written by Quakers and one copy of everything written against them.

The Library now holds about 1000 periodical titles and currently receives about 250 current titles. Many of these are only available in the UK at this Library or the Woodbrooke Quaker Study Centre in Birmingham. The Library’s collection of periodicals covers Quakerism and matters with which Friends have been concerned. This includes Friends organisations (such as the Friends Ambulance Unit), special interest groups (such as Quaker Action on Alcohol and Drugs and its predecessors) and informal groups. Its holdings go back to 1780 with the first Ackworth School annual reports.

An image of a page of the First Annual Report of the Friends Ambulance Unit (1914-1919).

The First Annual Report of the Friends Ambulance Unit (1914-1919).

The Library also holds historically rare and important titles such as William Allen’s ‘The Philanthropist’ and ‘The Monthly Record’ and journals of various Friends missions in places such as Pemba, Tanzania and Madagascar.
It also collects serials produced by organisations with which Friends have traditionally had strong links, such as the Central Board of Conscientious Objectors and the Anti-Slavery Society, and titles connected to Friends testimonies, such as Peace News.

Image of a page from the UK's first anti-racist publication 'Anti Caste'.

Anti Caste (ed. Catherine Impey) , the UK’s first anti-racist publication. The Library holds the only complete set known to have survived in this country.

The Library contacted SUNCAT about the possibility of us submitting our serials holdings and in October 2011 I was delighted to be approached to do this.  The Library uses ADLIB which means our records are not set out in UKMARC format. However, I was reassured by staff at SUNCAT that this would not be an issue as they had uploaded records from other collections using ADLIB. We also do not use Library of Congress subject headings and set out our authority file information such as corporate authors differently. I was again reassured that this would not be an issue. I sent some examples of our serials records for consideration. I was advised as to what fields would be required and how the data should be set out.

I uploaded the records using FTP and it was an incredibly quick and simple process. I checked with the staff that they had received the records. By February 2012, our holdings had been uploaded to the main SUNCAT catalogue. I was extremely pleased with SUNCAT’s staff swift work and the quality of the records. I have sent two updates to SUNCAT since the initial upload.

The Library has also found SUNCAT a useful tool for helping to locate titles in other collections. We are able to advise readers who are not able to visit the Library in person where the location is of the nearest collection that holds an item they are interested in consulting in. I personally find the new SUNCAT interface very user friendly. There is evidence that some of our users have been alerted to the existence of a title in our collections because of SUNCAT.


SUNCAT would like to thank Jennifer for writing this post. If you would like to write a post on your SUNCAT Contributing Library and its serials collections please let us know.

 November 17, 2014  Posted by at 3:23 pm Contributing Libraries Tagged with: ,  No Responses »